This is one of the most frequent conversations I have with dotdigital customers who want to email their entire recipient base about a change – and usually quickly.
A word on legalities
Before I get into the whys and hows, please note that this is deliverability advice and is meant to help you get the most from your brands digital messaging. you should always check the legalities with your legal team.
Recognize your email KPI
making the decision to send an email to your entire file, take a step back and
consider the impact it could have.
building an email program, the goal is to hit the KPI that you are being
measured on. Whether that’s revenue, getting attendees to an event, pushing
forward a cause, attracting users to your app – there are many intended
outcomes from sending an email. Sending to a much larger group than those that
will support that KPI puts the program you have dedicated your time to at
The risks of blanket email
Mailbox providers are held to their customers wants and needs – people like you and I who have email addresses, and they need to watch the positive and negative indicators closely to make sure the emails being allowed to reach the inbox are from brands that are sending wanted emails. When you send to your entire file, regardless of the status of that recipient, you run the risk of:
- more complaints (recipients who mark a
message as spam, complain to your ESP or complain to the mailbox provider)
- high unknown users (email addresses that don’t
- sending to spam traps (email addresses used to
identify senders sending with poor list hygiene or sending to recipients
who haven’t given consent)
negative interactions, which can come from sending to all email addresses in
your file, can have a serious knock-on effect. Emails going to the customers
that keep you in business are put in jeopardy and are at risk of going in to
the spam folder or not making it to the recipient at all.
you accomplish your goals without the possibility of causing damage to your
email program’s bottom line? Here are three steps to help you through this
1. Send an email to active recipients
Those who are actively participating in the email conversation with you will be interacting positively (i.e. opening, clicking) with your emails. Send them an email to explain any changes in a way that they will understand. Give them the ability to take it a step further by drilling down themselves. This shows that you respect them enough to make sure they really understand the changes that are being made.
2. Segment recipients that are not being sent emails regularly into other digital messaging methods
Here, you minimize the risk to your deliverability. One of the benefits of using Engagement Cloud, offered by dotdigital, is that there are other avenues available to you. There are different channels where recipients may be interacting with you and more effectively reached.
3. Respect those that have actively said they don’t want to hear from you
recipient has unsubscribed from your messaging – don’t send them any messages.
Explore other ways of communicating with those recipients. A couple of
- If you have an online account available to your recipients, use a popover that communicates to users the changes that have taken place – and requires them to click through.
- If you have an app, ask the user to agree to the new terms before using the app again.
The bottom line
Approach the communications with your recipients/subscribers/customers as a conversation. It’s a reciprocal, two-way thing, where both parties are conversing. Why risk ending the revenue-generating conversations by sending an email to your entire database when you don’t have to? Instead, save yourself some pain and use the opportunity to communicate with your recipients in the way they want to hear from you. Make this about them.
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