From Editorial Calendars to SEO: Setting Yourself Up to Create Fabulous Content

Posted by Isla_McKetta

Quick note: This article is meant to apply to teams of all sizes, from the sole proprietor who spends all night writing their copy (because they’re doing business during the day) to the copy team who occupies an entire floor and produces thousands of pieces of content per week. So if you run into a section that you feel requires more resources than you can devote just now, that’s okay. Bookmark it and revisit when you can, or scale the step down to a more appropriate size for your team. We believe all the information here is important, but that does not mean you have to do everything right now.

If you thought ideation was fun, get ready for content creation. Sure, we’ve all written some things before, but the creation phase of content marketing is where you get to watch that beloved idea start to take shape.

Before you start creating, though, you want to get (at least a little) organized, and an editorial calendar is the perfect first step.

Editorial calendars

Creativity and organization are not mutually exclusive. In fact, they can feed each other. A solid schedule gives you and your writers the time and space to be wild and creative. If you’re just starting out, this document may be sparse, but it’s no less important. Starting early with your editorial calendar also saves you from creating content willy-nilly and then finding out months later that no one ever finished that pesky (but crucial) “About” page.

There’s no wrong way to set up your editorial calendar, as long as it’s meeting your needs. Remember that an editorial calendar is a living document, and it will need to change as a hot topic comes up or an author drops out.

There are a lot of different types of documents that pass for editorial calendars. You get to pick the one that’s right for your team. The simplest version is a straight-up calendar with post titles written out on each day. You could even use a wall calendar and a Sharpie.

Monday Tuesday Wednesday Thursday Friday
Title
The Five Colors of Oscar Fashion 12 Fabrics We’re Watching for Fall Is Charmeuse the New Corduroy? Hot Right Now: Matching Your Handbag to Your Hatpin Tea-length and Other Fab Vocab You Need to Know
Author Ellie James Marta Laila Alex

Teams who are balancing content for different brands at agencies or other more complex content environments will want to add categories, author information, content type, social promo, and more to their calendars.

Truly complex editorial calendars are more like hybrid content creation/editorial calendars, where each of the steps to create and publish the content are indicated and someone has planned for how long all of that takes. These can be very helpful if the content you’re responsible for crosses a lot of teams and can take a long time to complete. It doesn’t matter if you’re using Excel or a Google Doc, as long as the people who need the calendar can easily access it. Gantt charts can be excellent for this. Here’s a favorite template for creating a Gantt chart in Google Docs (and they only get more sophisticated).

Complex calendars can encompass everything from ideation through writing, legal review, and publishing. You might even add content localization if your empire spans more than one continent to make sure you have the currency, date formatting, and even slang right.

Content governance

Governance outlines who is taking responsibility for your content. Who evaluates your content performance? What about freshness? Who decides to update (or kill) an older post? Who designs and optimizes workflows for your team or chooses and manages your CMS?

All these individual concerns fall into two overarching components to governance: daily maintenance and overall strategy. In the long run it helps if one person has oversight of the whole process, but the smaller steps can easily be split among many team members. Read this to take your governance to the next level.

Finding authors

The scale of your writing enterprise doesn’t have to be limited to the number of authors you have on your team. It’s also important to consider the possibility of working with freelancers and guest authors. Here’s a look at the pros and cons of outsourced versus in-house talent.

In-house authors

Guest authors and freelancers

Responsible to

You

Themselves

Paid by

You (as part of their salary)

You (on a per-piece basis)

Subject matter expertise

Broad but shallow

Deep but narrow

Capacity for extra work

As you wish

Show me the Benjamins

Turnaround time

On a dime

Varies

Communication investment

Less

More

Devoted audience

Smaller

Potentially huge

From that table, it might look like in-house authors have a lot more advantages. That’s somewhat true, but do not underestimate the value of occasionally working with a true industry expert who has name recognition and a huge following. Whichever route you take (and there are plenty of hybrid options), it’s always okay to ask that the writers you are working with be professional about communication, payment, and deadlines. In some industries, guest writers will write for links. Consider yourself lucky if that’s true. Remember, though, that the final paycheck can be great leverage for getting a writer to do exactly what you need them to (such as making their deadlines).

Tools to help with content creation

So those are some things you need to have in place before you create content. Now’s the fun part: getting started. One of the beautiful things about the Internet is that new and exciting tools crop up every day to help make our jobs easier and more efficient. Here are a few of our favorites.

Calendars

You can always use Excel or a Google Doc to set up your editorial calendar, but we really like Trello for the ability to gather a lot of information in one card and then drag and drop it into place. Once there are actual dates attached to your content, you might be happier with something like a Google Calendar.

Ideation and research

If you need a quick fix for ideation, turn your keywords into wacky ideas with Portent’s Title Maker. You probably won’t want to write to the exact title you’re given (although “True Facts about Justin Bieber’s Love of Pickles” does sound pretty fascinating…), but it’s a good way to get loose and look at your topic from a new angle.

Once you’ve got that idea solidified, find out what your audience thinks about it by gathering information with Survey Monkey or your favorite survey tool. Or, use Storify to listen to what people are saying about your topic across a wide variety of platforms. You can also use Storify to save those references and turn them into a piece of content or an illustration for one. Don’t forget that a simple social ask can also do wonders.

Format

Content doesn’t have to be all about the words. Screencasts, Google+ Hangouts, and presentations are all interesting ways to approach content. Remember that not everyone’s a reader. Some of your audience will be more interested in visual or interactive content. Make something for everyone.

Illustration

Don’t forget to make your content pretty. It’s not that hard to find free stock images online (just make sure you aren’t violating someone’s copyright). We like Morgue File, Free Images, and Flickr’s Creative Commons. If you aren’t into stock images and don’t have access to in-house graphic design, it’s still relatively easy to add images to your content. Pull a screenshot with Skitch or dress up an existing image with Pixlr. You can also use something like Canva to create custom graphics.

Don’t stop with static graphics, though. There are so many tools out there to help you create gifs, quizzes and polls, maps, and even interactive timelines. Dream it, then search for it. Chances are whatever you’re thinking of is doable.

Quality, not quantity

Mediocre content will hurt your cause

Less is more. That’s not an excuse to pare your blog down to one post per month (check out our publishing cadence experiment), but it is an important reminder that if you’re writing “How to Properly Install a Toilet Seat” two days after publishing “Toilet Seat Installation for Dummies,” you might want to rethink your strategy.

The thing is, and I’m going to use another cliché here to drive home the point, you never get a second chance to make a first impression. Potential customers are roving the Internet right now looking for exactly what you’re selling. And if what they find is an only somewhat informative article stuffed with keywords and awful spelling and grammar mistakes… well, you don’t want that. Oh, and search engines think it’s spammy too…

A word about copyright

We’re not copyright lawyers, so we can’t give you the ins and outs on all the technicalities. What we can tell you (and you already know this) is that it’s not okay to steal someone else’s work. You wouldn’t want them to do it to you. This includes images. So whenever you can, make your own images or find images that you can either purchase the rights to (stock imagery) or license under Creative Commons.

It’s usually okay to quote short portions of text, as long as you attribute the original source (and a link is nice). In general, titles and ideas can’t be copyrighted (though they might be trademarked or patented). When in doubt, asking for permission is smart.

That said, part of the fun of the Internet is the remixing culture which includes using things like memes and gifs. Just know that if you go that route, there is a certain amount of risk involved.

Editing

Your content needs to go through at least one editing cycle by someone other than the original author. There are two types of editing, developmental (which looks at the underlying structure of a piece that happens earlier in the writing cycle) and copy editing (which makes sure all the words are there and spelled right in the final draft).

If you have a very small team or are in a rush (and are working with writers that have some skill), you can often skip the developmental editing phase. But know that an investment in that close read of an early draft is often beneficial to the piece and to the writer’s overall growth.

Many content teams peer-edit work, which can be great. Other organizations prefer to run their work by a dedicated editor. There’s no wrong answer, as long as the work gets edited.

Ensuring proper basic SEO

The good news is that search engines are doing their best to get closer and closer to understanding and processing natural language. So good writing (including the natural use of synonyms rather than repeating those keywords over and over and…) will take you a long way towards SEO mastery.

For that reason (and because it’s easy to get trapped in keyword thinking and veer into keyword stuffing), it’s often nice to think of your SEO check as a further edit of the post rather than something you should think about as you’re writing.

But there are still a few things you can do to help cover those SEO bets. Once you have that draft, do a pass for SEO to make sure you’ve covered the following:

  • Use your keyword in your title
  • Use your keyword (or long-tail keyword phrase) in an H2
  • Make sure the keyword appears at least once (though not more than four times, especially if it’s a phrase) in the body of the post
  • Use image alt text (including the keyword when appropriate)

Finding time to write when you don’t have any

Writing (assuming you’re the one doing the writing) can require a lot of energy—especially if you want to do it well. The best way to find time to write is to break each project down into little tasks. For example, writing a blog post actually breaks down into these steps (though not always in this order):

  • Research
  • Outline
  • Fill in outline
  • Rewrite and finish post
  • Write headline
  • SEO check
  • Final edit
  • Select hero image (optional)

So if you only have random chunks of time, set aside 15-30 minutes one day (when your research is complete) to write a really great outline. Then find an hour the next to fill that outline in. After an additional hour the following day, (unless you’re dealing with a research-heavy post) you should have a solid draft by the end of day three.

The magic of working this way is that you engage your brain and then give it time to work in the background while you accomplish other tasks. Hemingway used to stop mid-sentence at the end of his writing days for the same reason.

Once you have that draft nailed, the rest of the steps are relatively easy (even the headline, which often takes longer to write than any other sentence, is easier after you’ve immersed yourself in the post over a few days).

Working with design/development

Every designer and developer is a little different, so we can’t give you any blanket cure-alls for inter-departmental workarounds (aka “smashing silos”). But here are some suggestions to help you convey your vision while capitalizing on the expertise of your coworkers to make your content truly excellent.

Ask for feedback

From the initial brainstorm to general questions about how to work together, asking your team members what they think and prefer can go a long way. Communicate all the details you have (especially the unspoken expectations) and then listen.

If your designer tells you up front that your color scheme is years out of date, you’re saving time. And if your developer tells you that the interactive version of that timeline will require four times the resources, you have the info you need to fight for more budget (or reassess the project).

Check in

Things change in the design and development process. If you have interim check-ins already set up with everyone who’s working on the project, you’ll avoid the potential for nasty surprises at the end. Like finding out that no one has experience working with that hot new coding language you just read about and they’re trying to do a workaround that isn’t working.

Proofread

Your job isn’t done when you hand over the copy to your designer or developer. Not only might they need help rewriting some of your text so that it fits in certain areas, they will also need you to proofread the final version. Accidents happen in the copy-and-paste process and there’s nothing sadder than a really beautiful (and expensive) piece of content that wraps up with a typo:

Know when to fight for an idea

Conflict isn’t fun, but sometimes it’s necessary. The more people involved in your content, the more watered down the original idea can get and the more roadblocks and conflicting ideas you’ll run into. Some of that is very useful. But sometimes you’ll get pulled off track. Always remember who owns the final product (this may not be you) and be ready to stand up for the idea if it’s starting to get off track.

We’re confident this list will set you on the right path to creating some really awesome content, but is there more you’d like to know? Ask us your questions in the comments.

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Eliminate Duplicate Content in Faceted Navigation with Ajax/JSON/JQuery

Posted by EricEnge

One of the classic problems in SEO is that while complex navigation schemes may be useful to users, they create problems for search engines. Many publishers rely on tags such as rel=canonical, or the parameters settings in Webmaster Tools to try and solve these types of issues. However, each of the potential solutions has limitations. In today’s post, I am going to outline how you can use JavaScript solutions to more completely eliminate the problem altogether.

Note that I am not going to provide code examples in this post, but I am going to outline how it works on a conceptual level. If you are interested in learning more about Ajax/JSON/jQuery here are some resources you can check out:

  1. Ajax Tutorial
  2. Learning Ajax/jQuery

Defining the problem with faceted navigation

Having a page of products and then allowing users to sort those products the way they want (sorted from highest to lowest price), or to use a filter to pick a subset of the products (only those over $60) makes good sense for users. We typically refer to these types of navigation options as “faceted navigation.”

However, faceted navigation can cause problems for search engines because they don’t want to crawl and index all of your different sort orders or all your different filtered versions of your pages. They would end up with many different variants of your pages that are not significantly different from a search engine user experience perspective.

Solutions such as rel=canonical tags and parameters settings in Webmaster Tools have some limitations. For example, rel=canonical tags are considered “hints” by the search engines, and they may not choose to accept them, and even if they are accepted, they do not necessarily keep the search engines from continuing to crawl those pages.

A better solution might be to use JSON and jQuery to implement your faceted navigation so that a new page is not created when a user picks a filter or a sort order. Let’s take a look at how it works.

Using JSON and jQuery to filter on the client side

The main benefit of the implementation discussed below is that a new URL is not created when a user is on a page of yours and applies a filter or sort order. When you use JSON and jQuery, the entire process happens on the client device without involving your web server at all.

When a user initially requests one of the product pages on your web site, the interaction looks like this:

using json on faceted navigation

This transfers the page to the browser the user used to request the page. Now when a user picks a sort order (or filter) on that page, here is what happens:

jquery and faceted navigation diagram

When the user picks one of those options, a jQuery request is made to the JSON data object. Translation: the entire interaction happens within the client’s browser and the sort or filter is applied there. Simply put, the smarts to handle that sort or filter resides entirely within the code on the client device that was transferred with the initial request for the page.

As a result, there is no new page created and no new URL for Google or Bing to crawl. Any concerns about crawl budget or inefficient use of PageRank are completely eliminated. This is great stuff! However, there remain limitations in this implementation.

Specifically, if your list of products spans multiple pages on your site, the sorting and filtering will only be applied to the data set already transferred to the user’s browser with the initial request. In short, you may only be sorting the first page of products, and not across the entire set of products. It’s possible to have the initial JSON data object contain the full set of pages, but this may not be a good idea if the page size ends up being large. In that event, we will need to do a bit more.

What Ajax does for you

Now we are going to dig in slightly deeper and outline how Ajax will allow us to handle sorting, filtering, AND pagination. Warning: There is some tech talk in this section, but I will try to follow each technical explanation with a layman’s explanation about what’s happening.

The conceptual Ajax implementation looks like this:

ajax and faceted navigation diagram

In this structure, we are using an Ajax layer to manage the communications with the web server. Imagine that we have a set of 10 pages, the user has gotten the first page of those 10 on their device and then requests a change to the sort order. The Ajax requests a fresh set of data from the web server for your site, similar to a normal HTML transaction, except that it runs asynchronously in a separate thread.

If you don’t know what that means, the benefit is that the rest of the page can load completely while the process to capture the data that the Ajax will display is running in parallel. This will be things like your main menu, your footer links to related products, and other page elements. This can improve the perceived performance of the page.

When a user selects a different sort order, the code registers an event handler for a given object (e.g. HTML Element or other DOM objects) and then executes an action. The browser will perform the action in a different thread to trigger the event in the main thread when appropriate. This happens without needing to execute a full page refresh, only the content controlled by the Ajax refreshes.

To translate this for the non-technical reader, it just means that we can update the sort order of the page, without needing to redraw the entire page, or change the URL, even in the case of a paginated sequence of pages. This is a benefit because it can be faster than reloading the entire page, and it should make it clear to search engines that you are not trying to get some new page into their index.

Effectively, it does this within the existing Document Object Model (DOM), which you can think of as the basic structure of the documents and a spec for the way the document is accessed and manipulated.

How will Google handle this type of implementation?

For those of you who read Adam Audette’s excellent recent post on the tests his team performed on how Google reads Javascript, you may be wondering if Google will still load all these page variants on the same URL anyway, and if they will not like it.

I had the same question, so I reached out to Google’s Gary Illyes to get an answer. Here is the dialog that transpired:

Eric Enge: I’d like to ask you about using JSON and jQuery to render different sort orders and filters within the same URL. I.e. the user selects a sort order or a filter, and the content is reordered and redrawn on the page on the client site. Hence no new URL would be created. It’s effectively a way of canonicalizing the content, since each variant is a strict subset.

Then there is a second level consideration with this approach, which involves doing the same thing with pagination. I.e. you have 10 pages of products, and users still have sorting and filtering options. In order to support sorting and filtering across the entire 10 page set, you use an Ajax solution, so all of that still renders on one URL.

So, if you are on page 1, and a user executes a sort, they get that all back in that one page. However, to do this right, going to page 2 would also render on the same URL. Effectively, you are taking the 10 page set and rendering it all within one URL. This allows sorting, filtering, and pagination without needing to use canonical, noindex, prev/next, or robots.txt.

If this was not problematic for Google, the only downside is that it makes the pagination not visible to Google. Does that make sense, or is it a bad idea?

Gary Illyes
: If you have one URL only, and people have to click on stuff to see different sort orders or filters for the exact same content under that URL, then typically we would only see the default content.

If you don’t have pagination information, that’s not a problem, except we might not see the content on the other pages that are not contained in the HTML within the initial page load. The meaning of rel-prev/next is to funnel the signals from child pages (page 2, 3, 4, etc.) to the group of pages as a collection, or to the view-all page if you have one. If you simply choose to render those paginated versions on a single URL, that will have the same impact from a signals point of view, meaning that all signals will go to a single entity, rather than distributed to several URLs.

Summary

Keep in mind, the reason why Google implemented tags like rel=canonical, NoIndex, rel=prev/next, and others is to reduce their crawling burden and overall page bloat and to help focus signals to incoming pages in the best way possible. The use of Ajax/JSON/jQuery as outlined above does this simply and elegantly.

On most e-commerce sites, there are many different “facets” of how a user might want to sort and filter a list of products. With the Ajax-style implementation, this can be done without creating new pages. The end users get the control they are looking for, the search engines don’t have to deal with excess pages they don’t want to see, and signals in to the site (such as links) are focused on the main pages where they should be.

The one downside is that Google may not see all the content when it is paginated. A site that has lots of very similar products in a paginated list does not have to worry too much about Google seeing all the additional content, so this isn’t much of a concern if your incremental pages contain more of what’s on the first page. Sites that have content that is materially different on the additional pages, however, might not want to use this approach.

These solutions do require Javascript coding expertise but are not really that complex. If you have the ability to consider a path like this, you can free yourself from trying to understand the various tags, their limitations, and whether or not they truly accomplish what you are looking for.

Credit: Thanks for Clark Lefavour for providing a review of the above for technical correctness.

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The Long Click and the Quality of Search Success

Posted by billslawski

“On the most basic level, Google could see how satisfied users were. To paraphrase Tolstoy, happy users were all the same. The best sign of their happiness was the “Long Click” — This occurred when someone went to a search result, ideally the top one, and did not return. That meant Google has successfully fulfilled the query.”

~ Steven Levy. In the Plex: How Google Thinks, Works, and Shapes our Lives

I often explore and read patents and papers from the search engines to try to get a sense of how they may approach different issues, and learn about the assumptions they make about search, searchers, and the Web. Lately, I’ve been keeping an eye open for papers and patents from the search engines where they talk about a metric known as the “long click.”

A recently granted Google patent uses the metric of a “Long Click” as the center of a process Google may use to track results for queries that were selected by searchers for long visits in a set of search results.

This concept isn’t new. In 2011, I wrote about a Yahoo patent in How a Search Engine May Measure the Quality of Its Search Results, where they discussed a metric that they refer to as a “target page success metric.” It included “dwell time” upon a result as a sign of search success (Yes, search engines have goals, too).

5543947f5bb408.24541747.jpg

Another Google patent described assigning web pages “reachability scores” based upon the quality of pages linked to from those initially visited pages. In the post Does Google Use Reachability Scores in Ranking Resources? I described how a Google patent that might view a long click metric as a sign to see if visitors to that page are engaged by the links to content they find those links pointing to, including links to videos. Google tells us in that patent that it might consider a “long click” to have been made on a video if someone watches at least half the video or 30 seconds of it. The patent suggests that a high reachability score on a page may mean that page could be boosted in Google search results.

554394a877e8c8.30299132.jpg

But the patent I’m writing about today is focused primarily upon looking at and tracking a search success metric like a long click or long dwell time. Here’s the abstract:

Modifying ranking data based on document changes

Invented by Henele I. Adams, and Hyung-Jin Kim

Assigned to Google

US Patent 9,002,867

Granted April 7, 2015

Filed: December 30, 2010

Abstract

Methods, systems, and apparatus, including computer programs encoded on computer storage media for determining a weighted overall quality of result statistic for a document.

One method includes receiving quality of result data for a query and a plurality of versions of a document, determining a weighted overall quality of result statistic for the document with respect to the query including weighting each version specific quality of result statistic and combining the weighted version-specific quality of result statistics, wherein each quality of result statistic is weighted by a weight determined from at least a difference between content of a reference version of the document and content of the version of the document corresponding to the version specific quality of result statistic, and storing the weighted overall quality of result statistic and data associating the query and the document with the weighted overall quality of result statistic.

This patent tells us that search results may be be ranked in an order, according to scores assigned to the search results by a scoring function or process that would be based upon things such as:

  • Where, and how often, query terms appear in the given document,
  • How common the query terms are in the documents indexed by the search engine, or
  • A query-independent measure of quality of the document itself.

Last September, I wrote about how Google might identify a category associated with a query term base upon clicks, in the post Using Query User Data To Classify Queries. In a query for “Lincoln.” the results that appear in response might be about the former US President, the town of Lincoln, Nebraska, and the model of automobile. When someone searches for [Lincoln], Google returning all three of those responses as a top result could be said to be reasonable. The patent I wrote about in that post told us that Google might collect information about “Lincoln” as a search entity, and track which category of results people clicked upon most when they performed that search, to determine what categories of pages to show other searchers. Again, that’s another “search success” based upon a past search history.

There likely is some value in working to find ways to increase the amount of dwell time someone spends upon the pages of your site, if you are already having some success in crafting page titles and snippets that persuade people to click on your pages when they those appear in search results. These approaches can include such things as:

  1. Making visiting your page a positive experience in terms of things like site speed, readability, and scannability.
  2. Making visiting your page a positive experience in terms of things like the quality of the content published on your pages including spelling, grammar, writing style, interest, quality of images, and the links you share to other resources.
  3. Providing a positive experience by offering ideas worth sharing with others, and offering opportunities for commenting and interacting with others, and by being responsive to people who do leave comments.

Here are some resources I found that discuss this long click metric in terms of “dwell time”:

Your ability to create pages that can end up in a “long click” from someone who has come to your site in response to a query, is also a “search success” metric on the search engine’s part, and you both succeed. Just be warned that as the most recent patent from Google on Long Clicks shows us, Google will be watching to make sure that the content of your page doesn’t change too much, and that people are continuing to click upon it in search results, and spend a fair amount to time upon it.

(Images for this post are from my Go Fish Digital Design Lead Devin Holmes @DevinGoFish. Thank you, Devin!)

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Inverse Document Frequency and the Importance of Uniqueness

Posted by EricEnge

In my last column, I wrote about how to use term frequency analysis in evaluating your content vs. the competition’s. Term frequency (TF) is only one part of the TF-IDF approach to information retrieval. The other part is inverse document frequency (IDF), which is what I plan to discuss today.

Today’s post will use an explanation of how IDF works to show you the importance of creating content that has true uniqueness. There are reputation and visibility reasons for doing this, and it’s great for users, but there are also SEO benefits.

If you wonder why I am focusing on TF-IDF, consider these words from a Google article from August 2014: “This is the idea of the famous TF-IDF, long used to index web pages.” While the way that Google may apply these concepts is far more than the simple TF-IDF models I am discussing, we can still learn a lot from understanding the basics of how they work.

What is inverse document frequency?

In simple terms, it’s a measure of the rareness of a term. Conceptually, we start by measuring document frequency. It’s easiest to illustrate with an example, as follows:

IDF table

In this example, we see that the word “a” appears in every document in the document set. What this tells us is that it provides no value in telling the documents apart. It’s in everything.

Now look at the word “mobilegeddon.” It appears in 1,000 of the documents, or one thousandth of one percent of them. Clearly, this phrase provides a great deal more differentiation for the documents that contain them.

Document frequency measures commonness, and we prefer to measure rareness. The classic way that this is done is with a formula that looks like this:

idf equation

For each term we are looking at, we take the total number of documents in the document set and divide it by the number of documents containing our term. This gives us more of a measure of rareness. However, we don’t want the resulting calculation to say that the word “mobilegeddon” is 1,000 times more important in distinguishing a document than the word “boat,” as that is too big of a scaling factor.

This is the reason we take the Log Base 10 of the result, to dampen that calculation. For those of you who are not mathematicians, you can loosely think of the Log Base 10 of a number as being a count of the number of zeros – i.e., the Log Base 10 of 1,000,000 is 6, and the log base 10 of 1,000 is 3. So instead of saying that the word “mobilegeddon” is 1,000 times more important, this type of calculation suggests it’s three times more important, which is more in line with what makes sense from a search engine perspective.

With this in mind, here are the IDF values for the terms we looked at before:

idf table logarithm values

Now you can see that we are providing the highest score to the term that is the rarest.

What does the concept of IDF teach us?

Think about IDF as a measure of uniqueness. It helps search engines identify what it is that makes a given document special. This needs to be much more sophisticated than how often you use a given search term (e.g. keyword density).

Think of it this way: If you are one of 6.78 million web sites that comes up for the search query “super bowl 2015,” you are dealing with a crowded playing field. Your chances of ranking for this term based on the quality of your content are pretty much zero.

massive number of results for broad keyword

Overall link authority and other signals will be the only way you can rank for a term that competitive. If you are a new site on the landscape, well, perhaps you should chase something else.

That leaves us with the question of what you should target. How about something unique? Even the addition of a simple word like “predictions”—changing our phrase to “super bowl 2015 predictions”—reduces this playing field to 17,800 results.

Clearly, this is dramatically less competitive already. Slicing into this further, the phrase “super bowl 2015 predictions and odds” returns only 26 pages in Google. See where this is going?

What IDF teaches us is the importance of uniqueness in the content we create. Yes, it will not pay nearly as much money to you as it would if you rank for the big head term, but if your business is a new entrant into a very crowded space, you are not going to rank for the big head term anyway

If you can pick out a smaller number of terms with much less competition and create content around those needs, you can start to rank for these terms and get money flowing into your business. This is because you are making your content more unique by using rarer combinations of terms (leveraging what IDF teaches us).

Summary

People who do keyword analysis are often wired to pursue the major head terms directly, simply based on the available keyword search volume. The result from this approach can, in fact, be pretty dismal.

Understanding how inverse document frequency works helps us understand the importance of standing out. Creating content that brings unique angles to the table is often a very potent way to get your SEO strategy kick-started.

Of course, the reasons for creating content that is highly differentiated and unique go far beyond SEO. This is good for your users, and it’s good for your reputation, visibility, AND also your SEO.

Sign up for The Moz Top 10, a semimonthly mailer updating you on the top ten hottest pieces of SEO news, tips, and rad links uncovered by the Moz team. Think of it as your exclusive digest of stuff you don’t have time to hunt down but want to read!

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Using Term Frequency Analysis to Measure Your Content Quality

Posted by EricEnge

It’s time to look at your content differently—time to start understanding just how good it really is. I am not simply talking about titles, keyword usage, and meta descriptions. I am talking about the entire page experience. In today’s post, I am going to introduce the general concept of content quality analysis, why it should matter to you, and how to use term frequency (TF) analysis to gather ideas on how to improve your content.

TF analysis is usually combined with inverse document frequency analysis (collectively TF-IDF analysis). TF-IDF analysis has been a staple concept for information retrieval science for a long time. You can read more about TF-IDF and other search science concepts in Cyrus Shepard’s
excellent article here.

For purposes of today’s post, I am going to show you how you can use TF analysis to get clues as to what Google is valuing in the content of sites that currently outrank you. But first, let’s get oriented.

Conceptualizing page quality

Start by asking yourself if your page provides a quality experience to people who visit it. For example, if a search engine sends 100 people to your page, how many of them will be happy? Seventy percent? Thirty percent? Less? What if your competitor’s page gets a higher percentage of happy users than yours does? Does that feel like an “uh-oh”?

Let’s think about this with a specific example in mind. What if you ran a golf club site, and 100 people come to your page after searching on a phrase like “golf clubs.” What are the kinds of things they may be looking for?

Here are some things they might want:

  1. A way to buy golf clubs on your site (you would need to see a shopping cart of some sort).
  2. The ability to select specific brands, perhaps by links to other pages about those brands of golf clubs.
  3. Information on how to pick the club that is best for them.
  4. The ability to select specific types of clubs (drivers, putters, irons, etc.). Again, this may be via links to other pages.
  5. A site search box.
  6. Pricing info.
  7. Info on shipping costs.
  8. Expert analysis comparing different golf club brands.
  9. End user reviews of your company so they can determine if they want to do business with you.
  10. How your return policy works.
  11. How they can file a complaint.
  12. Information about your company. Perhaps an “about us” page.
  13. A link to a privacy policy page.
  14. Whether or not you have been “in the news” recently.
  15. Trust symbols that show that you are a reputable organization.
  16. A way to access pages to buy different products, such as golf balls or tees.
  17. Information about specific golf courses.
  18. Tips on how to improve their golf game.

This is really only a partial list, and the specifics of your site can certainly vary for any number of reasons from what I laid out above. So how do you figure out what it is that people really want? You could pull in data from a number of sources. For example, using data from your site search box can be invaluable. You can do user testing on your site. You can conduct surveys. These are all good sources of data.

You can also look at your analytics data to see what pages get visited the most. Just be careful how you use that data. For example, if most of your traffic is from search, this data will be biased by incoming search traffic, and hence what Google chooses to rank. In addition, you may only have a small percentage of the visitors to your site going to your privacy policy, but chances are good that there are significantly more users than that who notice whether or not you have a privacy policy. Many of these will be satisfied just to see that you have one and won’t actually go check it out.

Whatever you do, it’s worth using many of these methods to determine what users want from the pages of your site and then using the resulting information to improve your overall site experience.

Is Google using this type of info as a ranking factor?

At some level, they clearly are. Clearly Google and Bing have evolved far beyond the initial TF-IDF concepts, but we can still use them to better understand our own content.

The first major indication we had that Google was performing content quality analysis was with the release of the
Panda algorithm in February of 2011. More recently, we know that on April 21 Google will release an algorithm that makes the mobile friendliness of a web site a ranking factor. Pure and simple, this algo is about the user experience with a page.

Exactly how Google is performing these measurements is not known, but
what we do know is their intent. They want to make their search engine look good, largely because it helps them make more money. Sending users to pages that make them happy will do that. Google has every incentive to improve the quality of their search results in as many ways as they can.

Ultimately, we don’t actually know what Google is measuring and using. It may be that the only SEO impact of providing pages that satisfy a very high percentage of users is an indirect one. I.e., so many people like your site that it gets written about more, linked to more, has tons of social shares, gets great engagement, that Google sees other signals that it uses as ranking factors, and this is why your rankings improve.

But, do I care if the impact is a direct one or an indirect one? Well, NO.

Using TF analysis to evaluate your page

TF-IDF analysis is more about relevance than content quality, but we can still use various precepts from it to help us understand our own content quality. One way to do this is to compare the results of a TF analysis of all the keywords on your page with those pages that currently outrank you in the search results. In this section, I am going to outline the basic concepts for how you can do this. In the next section I will show you a process that you can use with publicly available tools and a spreadsheet.

The simplest form of TF analysis is to count the number of uses of each keyword on a page. However, the problem with that is that a page using a keyword 10 times will be seen as 10 times more valuable than a page that uses a keyword only once. For that reason, we dampen the calculations. I have seen two methods for doing this, as follows:

term frequency calculation

The first method relies on dividing the number of repetitions of a keyword by the count for the most popular word on the entire page. Basically, what this does is eliminate the inherent advantage that longer documents might otherwise have over shorter ones. The second method dampens the total impact in a different way, by taking the log base 10 for the actual keyword count. Both of these achieve the effect of still valuing incremental uses of a keyword, but dampening it substantially. I prefer to use method 1, but you can use either method for our purposes here.

Once you have the TF calculated for every different keyword found on your page, you can then start to do the same analysis for pages that outrank you for a given search term. If you were to do this for five competing pages, the result might look something like this:

term frequency spreadsheet

I will show you how to set up the spreadsheet later, but for now, let’s do the fun part, which is to figure out how to analyze the results. Here are some of the things to look for:

  1. Are there any highly related words that all or most of your competitors are using that you don’t use at all?
  2. Are there any such words that you use significantly less, on average, than your competitors?
  3. Also look for words that you use significantly more than competitors.

You can then tag these words for further analysis. Once you are done, your spreadsheet may now look like this:

second stage term frequency analysis spreadsheet

In order to make this fit into this screen shot above and keep it legibly, I eliminated some columns you saw in my first spreadsheet. However, I did a sample analysis for the movie “Woman in Gold”. You can see the
full spreadsheet of calculations here. Note that we used an automated approach to marking some items at “Low Ratio,” “High Ratio,” or “All Competitors Have, Client Does Not.”

None of these flags by themselves have meaning, so you now need to put all of this into context. In our example, the following words probably have no significance at all: “get”, “you”, “top”, “see”, “we”, “all”, “but”, and other words of this type. These are just very basic English language words.

But, we can see other things of note relating to the target page (a.k.a. the client page):

  1. It’s missing any mention of actor ryan reynolds
  2. It’s missing any mention of actor helen mirren
  3. The page has no reviews
  4. Words like “family” and “story” are not mentioned
  5. “Austrian” and “maria altmann” are not used at all
  6. The phrase “woman in gold” and words “billing” and “info” are used proportionally more than they are with the other pages

Note that the last item is only visible if you open
the spreadsheet. The issues above could well be significant, as the lead actors, reviews, and other indications that the page has in-depth content. We see that competing pages that rank have details of the story, so that’s an indication that this is what Google (and users) are looking for. The fact that the main key phrase, and the word “billing”, are used to a proportionally high degree also makes it seem a bit spammy.

In fact, if you look at the information closely, you can see that the target page is quite thin in overall content. So much so, that it almost looks like a doorway page. In fact, it looks like it was put together by the movie studio itself, just not very well, as it presents little in the way of a home page experience that would cause it to rank for the name of the movie!

In the many different times I have done an analysis using these methods, I’ve been able to make many different types of observations about pages. A few of the more interesting ones include:

  1. A page that had no privacy policy, yet was taking personally identifiable info from users.
  2. A major lack of important synonyms that would indicate a real depth of available content.
  3. Comparatively low Domain Authority competitors ranking with in-depth content.

These types of observations are interesting and valuable, but it’s important to stress that you shouldn’t be overly mechanical about this. The value in this type of analysis is that it gives you a technical way to compare the content on your page with that of your competitors. This type of analysis should be used in combination with other methods that you use for evaluating that same page. I’ll address this some more in the summary section of this below.

How do you execute this for yourself?

The
full spreadsheet contains all the formulas so all you need to do is link in the keyword count data. I have tried this with two different keyword density tools, the one from Searchmetrics, and this one from motoricerca.info.

I am not endorsing these tools, and I have no financial interest in either one—they just seemed to work fairly well for the process I outlined above. To provide the data in the right format, please do the following:

  1. Run all the URLs you are testing through the keyword density tool.
  2. Copy and paste all the one word, two word, and three word results into a tab on the spreadsheet.
  3. Sort them all so you get total word counts aligned by position as I have shown in the linked spreadsheet.
  4. Set up the formulas as I did in the demo spreadsheet (you can just use the demo spreadsheet).
  5. Then do your analysis!

This may sound a bit tedious (and it is), but it has worked very well for us at STC.

Summary

You can also use usability groups and a number of other methods to figure out what users are really looking for on your site. However, what this does is give us a look at what Google has chosen to rank the highest in its search results. Don’t treat this as some sort of magic formula where you mechanically tweak the content to get better metrics in this analysis.

Instead, use this as a method for slicing into your content to better see it the way a machine might see it. It can yield some surprising (and wonderful) insights!

Sign up for The Moz Top 10, a semimonthly mailer updating you on the top ten hottest pieces of SEO news, tips, and rad links uncovered by the Moz team. Think of it as your exclusive digest of stuff you don’t have time to hunt down but want to read!

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The Coming Integration of PR and SEO

Posted by SamuelScott

Earlier this year, I published a Moz post that aimed to introduce the
basic principles of public relations that SEOs and digital marketers, I argued, need to know. (Specifically, the post was on media relations and story-pitching as a means of getting coverage and “earning” good links.)

Following the positive response to the post, Moz invited me to host a recent Mozinar on the integration of PR and SEO. (
You can listen to it and download the slides here for free!) As a former print journalist who later became a digital marketer, I love to discuss this niche because I am very passionate about the topic.

In summary, the Mozinar discussed:

  • Traditional marketing and communications theory
  • Why both inbound and outbound marketing are needed
  • An overview of the basic PR process
  • How to use PR software
  • Examples of messaging and positioning
  • Where to research demographic data for audience profiles
  • How to integrate SEO into each step of the workflow
  • How SEO and PR teams can help each other
  • Why the best links come as natural results of doing good PR and marketing
  • “Don’t think about how to get links. Think about how to get coverage and publicity.”

At the end of the Mozinar, the community had some intriguing and insightful questions (no surprise there!), and Moz invited me to write a follow-up post to provide more answers and discuss the relationship between SEO and PR further.

Follow-ups to the PR Mozinar

Before I address the questions and ideas at the end of the Mozinar, I just wanted to give some more credit where the credit is certainly due.

People like me, who write for major publications or speak at large conferences, get a lot of attention. But, truth is, we are always helped immensely by so many of our talented colleagues behind the scenes. Since the beginning of my digital marketing career, I have known about SEO, but I have learned more about public relations from observing (albeit from a distance) The Cline Group’s front line PR team in Philadelphia over the years.

So, I just wanted to thank (in alphabetical order)
Kim Cox, Gabrielle Dratch, Caitlin Driscoll, Max Marine, and Ariel Shore as well as our senior PR executives Bill Robinson and DeeDee Rudenstein and CEO Josh Cline. What I hope the Moz community learned from the Mozinar is what I have learned from them.

Now, onto the three Mozinar Q&A questions that had been left unanswered.

  • Why do you use Cision and not Vocus or Meltwater or others?

I do not want to focus on why The Cline Group specifically uses Cision. I would not want my agency (and indirectly Moz) to be seen as endorsing one type of PR software over another. What I can do is encourage people to read these writings from 
RMP Media Analysis, LinkedIn, Alaniz Marketing and Ombud, then do further research into which platform may work best for them and their specific companies and needs.

(Cision and Vocus recently agreed to merge, with the combined company continuing under the Cision brand.)

  • Do you have examples of good PR pitches?

I’ve anonymized and uploaded three successful client pitches to our website. You can download them here: a
mobile-advertising network, a high-end vaporizer for the ingestion of medicinal herbs and a mobile app that helps to protect personal privacy. As you will see, these pitches incorporated the various tactics that I had detailed in the Mozinar.

Important caveat: Do not fall into the trap of relying too much on templates. Every reporter and every outlet you pitch will be different. The ideas in these examples of pitches may help, but please do not use them verbatim. 

  • Are there other websites similar to HARO (Help a Reporter Out) that people can use to find reporters who are looking for stories? Are the other free, simpler tools?

Some commonly mentioned tools are
My Blog U, ProfNet, BuzzStream and My Local Reporter. Raven Tools also has a good-sized list. But I can only vouch for My Blog U because it’s the only one I have used personally. It’s also important to note that using a PR tool is not a magic bullet. You have to know how to use it in the context of the overall public relations process. Creating a media list is just one part of the puzzle.

An infographic of integration

And now, the promised infographic!

I told the Mozinar audience we would provide a detailed infographic as a quick guide to the step-by-step process of PR and SEO integration. Well, here it is:

pr-seo-infographic-final.jpg

A second credit to my awesome colleague
Thomas Kerr, who designs most of The Cline Group’s presentations and graphics while also being our social media and overall digital wizard.

Just a few notes on the infographic:

First, I have segmented the two pillars by “PR and Traditional Marketing” and “SEO & Digital Marketing.” I hate to sound stereotypical, but the use of this differentiation was the easiest way to explain the integration process. The “PR” side deals with
people and content (e.g., messaging, media relations, and materials, etc.), while the “SEO” side focuses on things (e.g., online data, analytics, and research, etc.). See the end of this post for an important prediction.

Second, I have put social media on the online side because that is where the practice seems to sit in most companies and agencies. However, social media is really just a set of PR and communications channels, so it will likely increasingly move to the “traditional marketing” side of things. Again, see the end.

Third, there is a CMO / VP of Marketing / Project Leader (based on the structure of a company and whether the context is an agency or an in-house department) column between SEO and PR. This position should be a person with enough experience in both disciplines to mediate between the two as well as make judgment calls and final decisions in the case of conflicts. “SEO,” for example, may want to use certain keyword-based language in messaging in an attempt to rank highly for certain search terms. “PR” might want to use different terms that may resonate more with media outlets and the public. Someone will need to make a decision.

Fourth, it is important to understand that companies with numerous brands, products or services, and/or a diverse set of target audiences will need to take additional steps:

The marketing work for each brand, product, or service will need its own specific goal and KPI(s) in step one. Separate audience research and persona development will need to be performed for each distinct audience in step two. So, for a larger company, such as the one described above, parts of steps 3-8 below will often need to be done, say, six times, once for each audience of each product.

However, the complexity does not end there.

Online and offline is the same thing

Essentially, as more and more human activity occurs online, we are rapidly approaching a point where the offline and online worlds are merging into the same space. “Traditional” and “online” marketing are all collectively becoming simply “marketing.”

Above is our modern version of traditional communications and marketing theory. A sender decides upon a message; the message is packaged into a piece of content; the content is transmitted via a desired channel; and the channel delivers the content to the receiver. Marketing is essentially sending a message that is packaged into a piece of content to a receiver via a channel. The rest is just details.

As Google becomes smarter and smarter, marketers will need to stop thinking only about SEO and think more like, well, marketers. Mad Men’s Don Draper, the subject of the meme at the top of the page, would best the performance of any link builder today because he understood how to gain mass publicity and coverage, both of which have always been more important than just building links here and there. The best and greatest numbers of links come naturally as a
result of good marketing and not as a result of any direct linkbuilding. In the 2014 Linkbuilding Survey published on Moz, most of the (good) tactics that were described in the post – such as “content plus outreach” – are PR by another name.

At SMX West 2014 (where I gave a talk on SEO and PR strategy), Rand Fishkin took to the main stage to discuss what the future holds for SEO. Starting at 6:30 in the video above, he argued that there will soon be a bias towards brands in organic search. (For an extensive discussion of this issue, I’ll refer you to Bryson Meunier’s essay at Search Engine Land.) I agree that it will soon become crucial to use PR, advertisingand publicity to build a brand, but that action is something the Don Drapers of the world had already known to do long before the Internet had ever existed.

But things are changing

The process that I have outlined above is a little vague on purpose. The lines between SEO and PR are increasingly blurring as online and offline marketing becomes more and more integrated. For example, take this very post: is it me doing SEO or PR for our agency (while
first and foremost aiming to help the readers)? The answer: Yes.

In a Moz post by Jason Acidre on
SEO and brand building, I commented with the following:

Say, 10 years ago, “SEOs” were focused on techie things: keyword research, sitemaps, site hierarchy, site speed, backlinks, and a lot more. Then, as Google became smarter and the industry become more and more mature, “SEOs” woke up one day and realized that online marketers need to think, you know, like marketers. Now, I get the sense that digital marketers are trying to learn all about traditional marketing as much as possible because, in the end, all marketing is about
people — not machines and algorithms. What the f&*# is a positioning statement? What is a pitch? I just wish “SEOs” had done this from the beginning.

Of course, the same thing has been occurring in the inverse in the traditional marketing world. Traditional marketers have usually focused on these types of things: messaging documents, media lists, promotional campaigns, the 4 Ps, and SWOT analyses. Then, as more human activity moved to the Internet, they also woke up one day and saw an anarchic set of communications channels that operate under different sets of rules. Now, on the other end, I get the sense that traditional marketers are trying to learn as much as possible about SEO and digital marketing. 
What the f&^% is a rel=canonical tag? What is Google+ authorship? I just wish traditional marketers had done this from the start.

In fact, such a separation between SEO and PR is quickly dying. Here is a simplified version of the marketing and communications process I outlined at the beginning:

Traditional marketers and communications professionals have used this process for decades, and almost everything that (the umbrella term of) SEO does can fit into one of these boxes. A message can appear in a newspaper article or in a blog post. Content can be a sales brochure or an e-book. A channel can be the television or Facebook. A lot of  technical and on-page SEO is simply good web development. The most-effective type of off-page SEO is just PR and publicity. Public-relations executives, as I
have written elsewhere, can also learn to use analytics as yet another way to gauge results.

It all goes back to this tweet from Rand, which I cite in nearly every offline conversation with the marketing community:

SEO as an entity (sorry for the pun)
unto itself is quickly dying. The more SEO entails, the more the umbrella term becomes useless in any meaningful context. For this reason, it is crucial that digital marketers learn as much as possible about traditional marketing and PR.

So, in the end, how does one integrate public relations and SEO? By simply doing good
marketing.

Want more? Don’t forget to watch the Mozinar — I’d love to get your feedback in the comments below!

Sign up for The Moz Top 10, a semimonthly mailer updating you on the top ten hottest pieces of SEO news, tips, and rad links uncovered by the Moz team. Think of it as your exclusive digest of stuff you don’t have time to hunt down but want to read!

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