From Editorial Calendars to SEO: Setting Yourself Up to Create Fabulous Content

Posted by Isla_McKetta

Quick note: This article is meant to apply to teams of all sizes, from the sole proprietor who spends all night writing their copy (because they’re doing business during the day) to the copy team who occupies an entire floor and produces thousands of pieces of content per week. So if you run into a section that you feel requires more resources than you can devote just now, that’s okay. Bookmark it and revisit when you can, or scale the step down to a more appropriate size for your team. We believe all the information here is important, but that does not mean you have to do everything right now.

If you thought ideation was fun, get ready for content creation. Sure, we’ve all written some things before, but the creation phase of content marketing is where you get to watch that beloved idea start to take shape.

Before you start creating, though, you want to get (at least a little) organized, and an editorial calendar is the perfect first step.

Editorial calendars

Creativity and organization are not mutually exclusive. In fact, they can feed each other. A solid schedule gives you and your writers the time and space to be wild and creative. If you’re just starting out, this document may be sparse, but it’s no less important. Starting early with your editorial calendar also saves you from creating content willy-nilly and then finding out months later that no one ever finished that pesky (but crucial) “About” page.

There’s no wrong way to set up your editorial calendar, as long as it’s meeting your needs. Remember that an editorial calendar is a living document, and it will need to change as a hot topic comes up or an author drops out.

There are a lot of different types of documents that pass for editorial calendars. You get to pick the one that’s right for your team. The simplest version is a straight-up calendar with post titles written out on each day. You could even use a wall calendar and a Sharpie.

Monday Tuesday Wednesday Thursday Friday
Title
The Five Colors of Oscar Fashion 12 Fabrics We’re Watching for Fall Is Charmeuse the New Corduroy? Hot Right Now: Matching Your Handbag to Your Hatpin Tea-length and Other Fab Vocab You Need to Know
Author Ellie James Marta Laila Alex

Teams who are balancing content for different brands at agencies or other more complex content environments will want to add categories, author information, content type, social promo, and more to their calendars.

Truly complex editorial calendars are more like hybrid content creation/editorial calendars, where each of the steps to create and publish the content are indicated and someone has planned for how long all of that takes. These can be very helpful if the content you’re responsible for crosses a lot of teams and can take a long time to complete. It doesn’t matter if you’re using Excel or a Google Doc, as long as the people who need the calendar can easily access it. Gantt charts can be excellent for this. Here’s a favorite template for creating a Gantt chart in Google Docs (and they only get more sophisticated).

Complex calendars can encompass everything from ideation through writing, legal review, and publishing. You might even add content localization if your empire spans more than one continent to make sure you have the currency, date formatting, and even slang right.

Content governance

Governance outlines who is taking responsibility for your content. Who evaluates your content performance? What about freshness? Who decides to update (or kill) an older post? Who designs and optimizes workflows for your team or chooses and manages your CMS?

All these individual concerns fall into two overarching components to governance: daily maintenance and overall strategy. In the long run it helps if one person has oversight of the whole process, but the smaller steps can easily be split among many team members. Read this to take your governance to the next level.

Finding authors

The scale of your writing enterprise doesn’t have to be limited to the number of authors you have on your team. It’s also important to consider the possibility of working with freelancers and guest authors. Here’s a look at the pros and cons of outsourced versus in-house talent.

In-house authors

Guest authors and freelancers

Responsible to

You

Themselves

Paid by

You (as part of their salary)

You (on a per-piece basis)

Subject matter expertise

Broad but shallow

Deep but narrow

Capacity for extra work

As you wish

Show me the Benjamins

Turnaround time

On a dime

Varies

Communication investment

Less

More

Devoted audience

Smaller

Potentially huge

From that table, it might look like in-house authors have a lot more advantages. That’s somewhat true, but do not underestimate the value of occasionally working with a true industry expert who has name recognition and a huge following. Whichever route you take (and there are plenty of hybrid options), it’s always okay to ask that the writers you are working with be professional about communication, payment, and deadlines. In some industries, guest writers will write for links. Consider yourself lucky if that’s true. Remember, though, that the final paycheck can be great leverage for getting a writer to do exactly what you need them to (such as making their deadlines).

Tools to help with content creation

So those are some things you need to have in place before you create content. Now’s the fun part: getting started. One of the beautiful things about the Internet is that new and exciting tools crop up every day to help make our jobs easier and more efficient. Here are a few of our favorites.

Calendars

You can always use Excel or a Google Doc to set up your editorial calendar, but we really like Trello for the ability to gather a lot of information in one card and then drag and drop it into place. Once there are actual dates attached to your content, you might be happier with something like a Google Calendar.

Ideation and research

If you need a quick fix for ideation, turn your keywords into wacky ideas with Portent’s Title Maker. You probably won’t want to write to the exact title you’re given (although “True Facts about Justin Bieber’s Love of Pickles” does sound pretty fascinating…), but it’s a good way to get loose and look at your topic from a new angle.

Once you’ve got that idea solidified, find out what your audience thinks about it by gathering information with Survey Monkey or your favorite survey tool. Or, use Storify to listen to what people are saying about your topic across a wide variety of platforms. You can also use Storify to save those references and turn them into a piece of content or an illustration for one. Don’t forget that a simple social ask can also do wonders.

Format

Content doesn’t have to be all about the words. Screencasts, Google+ Hangouts, and presentations are all interesting ways to approach content. Remember that not everyone’s a reader. Some of your audience will be more interested in visual or interactive content. Make something for everyone.

Illustration

Don’t forget to make your content pretty. It’s not that hard to find free stock images online (just make sure you aren’t violating someone’s copyright). We like Morgue File, Free Images, and Flickr’s Creative Commons. If you aren’t into stock images and don’t have access to in-house graphic design, it’s still relatively easy to add images to your content. Pull a screenshot with Skitch or dress up an existing image with Pixlr. You can also use something like Canva to create custom graphics.

Don’t stop with static graphics, though. There are so many tools out there to help you create gifs, quizzes and polls, maps, and even interactive timelines. Dream it, then search for it. Chances are whatever you’re thinking of is doable.

Quality, not quantity

Mediocre content will hurt your cause

Less is more. That’s not an excuse to pare your blog down to one post per month (check out our publishing cadence experiment), but it is an important reminder that if you’re writing “How to Properly Install a Toilet Seat” two days after publishing “Toilet Seat Installation for Dummies,” you might want to rethink your strategy.

The thing is, and I’m going to use another cliché here to drive home the point, you never get a second chance to make a first impression. Potential customers are roving the Internet right now looking for exactly what you’re selling. And if what they find is an only somewhat informative article stuffed with keywords and awful spelling and grammar mistakes… well, you don’t want that. Oh, and search engines think it’s spammy too…

A word about copyright

We’re not copyright lawyers, so we can’t give you the ins and outs on all the technicalities. What we can tell you (and you already know this) is that it’s not okay to steal someone else’s work. You wouldn’t want them to do it to you. This includes images. So whenever you can, make your own images or find images that you can either purchase the rights to (stock imagery) or license under Creative Commons.

It’s usually okay to quote short portions of text, as long as you attribute the original source (and a link is nice). In general, titles and ideas can’t be copyrighted (though they might be trademarked or patented). When in doubt, asking for permission is smart.

That said, part of the fun of the Internet is the remixing culture which includes using things like memes and gifs. Just know that if you go that route, there is a certain amount of risk involved.

Editing

Your content needs to go through at least one editing cycle by someone other than the original author. There are two types of editing, developmental (which looks at the underlying structure of a piece that happens earlier in the writing cycle) and copy editing (which makes sure all the words are there and spelled right in the final draft).

If you have a very small team or are in a rush (and are working with writers that have some skill), you can often skip the developmental editing phase. But know that an investment in that close read of an early draft is often beneficial to the piece and to the writer’s overall growth.

Many content teams peer-edit work, which can be great. Other organizations prefer to run their work by a dedicated editor. There’s no wrong answer, as long as the work gets edited.

Ensuring proper basic SEO

The good news is that search engines are doing their best to get closer and closer to understanding and processing natural language. So good writing (including the natural use of synonyms rather than repeating those keywords over and over and…) will take you a long way towards SEO mastery.

For that reason (and because it’s easy to get trapped in keyword thinking and veer into keyword stuffing), it’s often nice to think of your SEO check as a further edit of the post rather than something you should think about as you’re writing.

But there are still a few things you can do to help cover those SEO bets. Once you have that draft, do a pass for SEO to make sure you’ve covered the following:

  • Use your keyword in your title
  • Use your keyword (or long-tail keyword phrase) in an H2
  • Make sure the keyword appears at least once (though not more than four times, especially if it’s a phrase) in the body of the post
  • Use image alt text (including the keyword when appropriate)

Finding time to write when you don’t have any

Writing (assuming you’re the one doing the writing) can require a lot of energy—especially if you want to do it well. The best way to find time to write is to break each project down into little tasks. For example, writing a blog post actually breaks down into these steps (though not always in this order):

  • Research
  • Outline
  • Fill in outline
  • Rewrite and finish post
  • Write headline
  • SEO check
  • Final edit
  • Select hero image (optional)

So if you only have random chunks of time, set aside 15-30 minutes one day (when your research is complete) to write a really great outline. Then find an hour the next to fill that outline in. After an additional hour the following day, (unless you’re dealing with a research-heavy post) you should have a solid draft by the end of day three.

The magic of working this way is that you engage your brain and then give it time to work in the background while you accomplish other tasks. Hemingway used to stop mid-sentence at the end of his writing days for the same reason.

Once you have that draft nailed, the rest of the steps are relatively easy (even the headline, which often takes longer to write than any other sentence, is easier after you’ve immersed yourself in the post over a few days).

Working with design/development

Every designer and developer is a little different, so we can’t give you any blanket cure-alls for inter-departmental workarounds (aka “smashing silos”). But here are some suggestions to help you convey your vision while capitalizing on the expertise of your coworkers to make your content truly excellent.

Ask for feedback

From the initial brainstorm to general questions about how to work together, asking your team members what they think and prefer can go a long way. Communicate all the details you have (especially the unspoken expectations) and then listen.

If your designer tells you up front that your color scheme is years out of date, you’re saving time. And if your developer tells you that the interactive version of that timeline will require four times the resources, you have the info you need to fight for more budget (or reassess the project).

Check in

Things change in the design and development process. If you have interim check-ins already set up with everyone who’s working on the project, you’ll avoid the potential for nasty surprises at the end. Like finding out that no one has experience working with that hot new coding language you just read about and they’re trying to do a workaround that isn’t working.

Proofread

Your job isn’t done when you hand over the copy to your designer or developer. Not only might they need help rewriting some of your text so that it fits in certain areas, they will also need you to proofread the final version. Accidents happen in the copy-and-paste process and there’s nothing sadder than a really beautiful (and expensive) piece of content that wraps up with a typo:

Know when to fight for an idea

Conflict isn’t fun, but sometimes it’s necessary. The more people involved in your content, the more watered down the original idea can get and the more roadblocks and conflicting ideas you’ll run into. Some of that is very useful. But sometimes you’ll get pulled off track. Always remember who owns the final product (this may not be you) and be ready to stand up for the idea if it’s starting to get off track.

We’re confident this list will set you on the right path to creating some really awesome content, but is there more you’d like to know? Ask us your questions in the comments.

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Reblogged 3 years ago from tracking.feedpress.it

Majestic is heading to Chicago

    We have recently rebranded and will be visiting Click Z Chicago as Majestic. We will be there the whole duration of the conference, starting on Monday 3rd until Thursday 6th November. Come visit us at our stand, be the first to check out our new look and tell us what you think!

The post Majestic is heading to Chicago appeared first on Majestic Blog.

Reblogged 3 years ago from blog.majestic.com

Cybermed Marketing Internship Journal Entry Week One Thursday 6-13-19

Hello Again, It’s Thursday, the thirteenth of May; its been a great week at Cybermed. I just left the wrap-up meeting for this week. On Monday, I mentioned C…

Reblogged 4 years ago from www.youtube.com

The Month Google Shook the SERPs

Posted by Dr-Pete

As a group, we SEOs still tend to focus most of our attention on just one place – traditional, organic results. In the past two years, I’ve spent a lot of time studying these results and how they change over time. The more I experience the reality of SERPs in the wild, though, the more I’ve become interested in situations like this one (a search for “diabetes symptoms”)…

See the single blue link and half-snippet on the bottom-left? That’s the only thing about this above-the-fold page that most SEOs in 2014 would call “organic”. Of course, it’s easy to find fringe cases, but the deeper I dig into the feature landscape that surrounds and fundamentally alters SERPs, the more I find that the exceptions are inching gradually closer to the rule.

Monday, July 28th was my 44th birthday, and I think Google must have decided to celebrate by giving me extra work (hooray for job security?). In the month between June 28th and July 28th, there were four major shake-ups to the SERPs, all of them happening beyond traditional, organic results. This post is a recap of our data on each of those shake-ups.

Authorship photos disappear (June 28)

On June 25th, Google’s John Mueller made a surprise announcement via Google+:

We had seen 
authorship shake-ups in the past, but the largest recent drop had measured around 15%. It was clear that Google was rethinking the prevalence of author photos and their impact on perceived quality, but most of us assumed this would be a process of small tweaks. Given Google’s push toward Google+ and its inherent tie-in with authorship, not a single SEO I know had predicted a complete loss of authorship photos.

Yet, over the next few days, culminating on the morning of June 28th, a 
total loss of authorship photos is exactly what happened:

While some authorship photos still appeared in personalized results, the profile photos completely disappeared from general results, after previously being present on about 21% of the SERPs that MozCast tracks. It’s important to note that the concept of authorship remains, and author bylines are still being shown (we track that at about 24%, as of this writing), but the overall visual impact was dramatic for many SERPs.

In-depth gets deeper (July 2nd)

Most SEOs still don’t pay much attention to Google’s “In-depth Articles,” but they’ve been slowly gain SERP share. When we first started tracking them, they popped up on about 3.5% of the searches MozCast covers. This data seems to only get updated periodically, and the number had grown to roughly 6.0% by the end of June 2014. On the morning of July 2nd, I (and, seemingly, everyone else), missed a major change:

Overnight, the presence of in-depth articles jumped from 6.0% to 12.7%, more than doubling (a +112% increase, to be precise). Some examples of queries that gained in-depth articles include:

  • xbox 360
  • hotels
  • raspberry pi
  • samsung galaxy tab
  • job search
  • pilates
  • payday loans
  • apartments
  • car sales
  • web design

Here’s an example set of in-depth for a term SEOs know all too well, “payday loans”:

The motivation for this change is unclear, and it comes even as Google continues to test designs with pared down in-depth results (almost all of their tests seem to take up less space than the current design). Doubling this feature hardly indicates a lack of confidence, though, and many competitive terms are now showing in-depth results.

Video looks more like radio (July 16th)

Just a couple of weeks after the authorship drop, we saw a smaller but still significant shake-up in video results, with about 28% of results MozCast tracks losing video thumbnails:

As you can see, the presence of thumbnails does vary day-to-day, but the two plateaus, before and after June 16th, are clear here. At this point, the new number seems to be holding.

Since our data doesn’t connect the video thumbnails to specific results, it’s tough to say if this change indicates a removal of thumbnails or a drop in rankings for video results overall. Considering how smaller drops in authorship signaled a much larger change down the road, I think this shift deserves more attention. It could be that Google is generally questioning the value and prevalence of rich snippets, especially when quality concerns come into play.

I originally hypothesized that this might not be a true loss, but could be a sign that some video snippets were switching to the new “mega-video” format (or video answer box, if you prefer). This does not appear to be the case, as the larger video format is still fairly uncommon, and the numbers don’t match up.

For reference, here’s a mega-video format (for the query “bartender”):

Mega-videos are appearing on such seemingly generic queries as “partition”, “headlights”, and “california king bed”. If you have the budget and really want to dominate the SERPs, try writing a pop song.

Pigeons attack local results (July 24th)

By now, many of you have heard of 
Google’s “Pigeon” update. The Pigeon update hit local SERPs hard and seems to have dramatically changed how Google determines and uses a searcher’s location. Local search is more than an algorithmic layer, though – it’s also a feature set. When Pigeon hit, we saw a sharp decline in local “pack” results (the groups of 2-7 pinned local results):

We initially reported that pack results dropped more than 60% after the Pigeon update. We now are convinced that this was a mistake (indicated by the “?” zone) – essentially, Pigeon changed localization so much that it broke the method we were using. We’ve found a new method that seems to match manually setting your location, and the numbers for July 29-30 are, to the best of my knowledge, accurate.

According to these new numbers, local pack results have fallen 23.4% (in our data set) after the Pigeon update. This is the exact same number 
Darren Shaw of WhiteSpark found, using a completely different data set and methodology. The perfect match between those two numbers is probably a bit of luck, but they suggest that we’re at least on the right track. While I over-reported the initial drop, and I apologize for any confusion that may have caused, the corrected reality still shows a substantial change in pack results.

It’s important to note that this 23.4% drop is a net change – among queries, there were both losers and winners. Here are 10 searches that lost pack results (and have been manually verified):

  • jobs
  • cars for sale
  • apartments
  • cruises
  • train tickets
  • sofa
  • wheels
  • liposuction
  • social security card
  • motorcycle helmets

A couple of important notes – first, some searches that lost packs only lost packs in certain regions. Second, Pigeon is a very recent update and may still be rolling out or being tweaked. This is only the state of the data as we know it today.

Here are 10 searches that gained pack results (in our data set):

  • skechers
  • mortgage
  • apartments for rent
  • web designer
  • long john silvers
  • lamps
  • mystic
  • make a wish foundation
  • va hospital
  • internet service

The search for “mystic” is an interesting example – no matter what your location (if you’re in the US), Google is showing a pack result for Mystic, CT. This pattern seems to be popping up across the Pigeon update. For example, a search for “California Pizza Kitchen” automatically targets California, regardless of your location (h/t 
Tony Verre), and a search for “Buffalo Wild Wings” sends you to Buffalo, NY (h/t Andrew Mitschke).

Of course, local search is complex, and it seems like Google is trying to do a lot in one update. The simple fact that a search for “apartments” lost pack results in our data, while “apartments for rent” gained them, shows that the Pigeon update isn’t based on a few simplistic rules.

Some local SEOs have commented that Pigeon seemed to increase the number of smaller packs (2-3 results). Looking at the data for pack size before and after Pigeon, this is what we’re seeing:

Both before and after Pigeon, there are no 1-packs, and 4-, 5-, and 6-packs are relatively rare. After Pigeon, the distribution of 2-packs is similar, but there is a notable jump in 3-packs and a corresponding decrease in 7-packs. The total number of 3-packs actually increased after the Pigeon update. While our data set (once we restrict it to just searches with pack results) is fairly small, this data does seem to match the observations of local SEOs.

Sleep with one eye open

Ok, maybe that’s a bit melodramatic. All of the changes do go to show, though, that, if you’re laser-focused on ranking alone, you may be missing a lot. We as SEOs not only need to look beyond our own tunnel vision, we need to start paying more attention to post-ranking data, like CTR and search traffic. SERPs are getting richer and more dynamic, and Google can change the rules overnight.

Sign up for The Moz Top 10, a semimonthly mailer updating you on the top ten hottest pieces of SEO news, tips, and rad links uncovered by the Moz team. Think of it as your exclusive digest of stuff you don’t have time to hunt down but want to read!

Reblogged 4 years ago from feedproxy.google.com