Darryl, the man behind dotmailer’s Custom Technical Solutions team

Why did you decide to come to dotmailer?

I first got to know dotmailer when the company was just a bunch of young enthusiastic web developers called Ellipsis Media back in 1999. I was introduced by one of my suppliers and we decided to bring them on board to build a recruitment website for one of our clients. That client was Amnesty International and the job role was Secretary General. Not bad for a Croydon company whose biggest client before that was Scobles the plumber’s merchants. So, I was probably dotmailer’s first ever corporate client! After that, I used dotmailer at each company I worked for and then one day they approached a colleague and me and asked us if we wanted to work for them. That was 2013.  We grabbed the opportunity with both hands and haven’t looked back since.

Tell us a bit about your role

I’m the Global Head of Technical Solutions which actually gives me responsibility for 2 teams. First, Custom Technical Solutions (CTS), who build bespoke applications and tools for customers that allow them to integrate more closely with dotmailer and make life easier. Second, Technical Pre-sales, which spans our 3 territories (EMEA, US and APAC) and works with prospective and existing clients to figure out the best solution and fit within dotmailer.

What accomplishments are you most proud of from your dotmailer time so far?

I would say so far it has to be helping to turn the CTS team from just 2 people into a group of 7 highly skilled and dedicated men and women who have become an intrinsic and valued part of the dotmailer organization. Also I really enjoy being part of the Senior Technical Management team. Here we have the ability to influence the direction and structure of the platform on a daily basis.

Meet Darryl Clark – the cheese and peanut butter sandwich lover

Can you speak a bit about your background and that of your team? What experience and expertise is required to join this team?

My background is quite diverse from a stint in the Army, through design college, web development, business analysis to heading up my current teams. I would say the most valuable skill that I have is being highly analytical. I love nothing more than listening to a client’s requirements and digging deep to work out how we can answer these if not exceed them.

As a team, we love nothing more than brainstorming our ideas. Every member has a valid input and we listen. Everyone has the opportunity to influence what we do and our motto is “there is no such thing as a stupid question.”

To work in my teams you have to be analytical but open minded to the fact that other people may have a better answer than you. Embrace other people’s input and use it to give our clients the best possible solution. We are hugely detail conscious, but have to be acutely aware that we need to tailor what we say to our audience so being able to talk to anyone at any level is hugely valuable.

How much of the dotmailer platform is easily customizable and when does it cross over into something that requires your team’s expertise? How much time is spent on these custom solutions one-time or ongoing?

I’ll let you in on a little secret here. We don’t actually do anything that our customers can’t do with dotmailer given the right knowledge and resources. This is because we build all of our solutions using the dotmailer public API. The API has hundreds of methods in both SOAP and REST versions, which allows you to do a huge amount with the dotmailer platform. We do have a vast amount of experience and knowledge in the team so we may well be able to build a solution quicker than our customers. We are more than happy to help them and their development teams build a solution using us on a consultancy basis to lessen the steepness of the learning curve.

Our aim when building a solution for a customer is that it runs silently in the background and does what it should without any fuss.

What are your plans for the Custom Tech Solutions team going forward?

The great thing about Custom Technical Solutions is you never know what is around the corner as our customers have very diverse needs. What we are concentrating on at the moment is refining our processes to ensure that they are as streamlined as possible and allow us to give as much information to the customer as we can. We are also always looking at the technology and coding approaches that we use to make sure that we build the most innovative and robust solutions.

We are also looking at our external marketing and sharing our knowledge through blogs so keep an eye on the website for our insights.

What are the most common questions that you get when speaking to a prospective customer?

Most questions seem to revolve around reassurance such as “Have you done this before?”, “How safe is my data?”, “What about security?”, “Can you talk to my developers?”, “Do I need to do anything?”.  In most instances, we are the ones asking the questions as we need to find out information as soon as possible so that we can analyse it to ensure that we have the right detail to provide the right solution.

Can you tell us about the dotmailer differentiators you highlight when speaking to prospective customers that seem to really resonate?

We talk a lot about working with best of breed so for example a customer can use our Channel Extensions in automation programs to fire out an SMS to a contact using their existing provider. We don’t force customers down one route, we like to let them decide for themselves.

Also, I really like to emphasize the fact that there is always more than one way to do something within the dotmailer platform. This means we can usually find a way to do something that works for a client within the platform. If not, then we call in CTS to work out if there is a way that we can build something that will — whether this is automating uploads for a small client or mass sending from thousands of child accounts for an enterprise level one.

What do you see as the future of marketing automation technology?  Will one size ever fit all? Or more customization going forward?

The 64 million dollar question. One size will never fit all. Companies and their systems are too organic for that. There isn’t one car that suits every driver or one racquet that suits every sport. Working with a top drawer partner network and building our system to be as open as possible from an integration perspective means that our customers can make dotmailer mold to their business and not the other way round…and adding to that the fact that we are building lots of features in the platform that will blow your socks off.

Tell us a bit about yourself – favorite sports team, favorite food, guilty pleasure, favorite band, favorite vacation spot?

I’m a dyed in the wool Gooner (aka Arsenal Football Club fan) thanks to my Grandfather leading me down the right path as a child. If you are still reading this after that bombshell, then food-wise I pretty much like everything apart from coriander which as far as I’m concerned is the Devils own spawn. I don’t really have a favorite band, but am partial to a bit of Level 42 and Kings of Leon and you will also find me listening to 90s drum and bass and proper old school hip hop. My favorite holiday destination is any decent villa that I can relax in and spend time with my family and I went to Paris recently and loved that. Guilty pleasure – well that probably has to be confessing to liking Coldplay or the fact that my favorite sandwich is peanut butter, cheese and salad cream. Go on try it, you’ll love it.

Want to meet more of the dotmailer team? Say hi to Darren Hockley, Global Head of Support, and Dan Morris, EVP for North America.

Reblogged 3 years ago from blog.dotmailer.com

dotmailer becomes EU-U.S. Privacy Shield certified

On 12 August we were accepted for the U.S. Department of Commerce’s voluntary privacy certification program. The news is a great milestone for dotmailer, because it recognizes the years of work we’ve put into protecting our customers’ data and privacy. For instance, just look at our comprehensive trust center and involvement in both the International Association of Privacy Professionals (IAPP) and Email Sender & Provider Coalition (ESPC).

To become certified our Chief Privacy Officer, James Koons, made the application to the U.S. Department of Commerce, who audited dotmailer’s privacy statement. (Interesting fact: James actually completed the application process while on vacation climbing Mt. Rainer in Washington state!)

By self-certifying and agreeing to the Privacy Shield Principles, it means that our commitment is enforceable under the Federal Trade Commission (FTC).

What does it mean for you (our customers)?

As we continue to expand globally, this certification is one more important privacy precedent. The aim of the EU-U.S. Privacy Shield, which was recently finalized, provides businesses with stronger protection for the exchange of transatlantic data. If you haven’t seen it already, you might be interested in reading about the recent email privacy war between Microsoft and the U.S. government.

As a certified company, it means we must provide you with adequate privacy protection – a requirement for the transfer of personal data outside of the European Union under the EU Data Protection Directive. Each year, we must self-certify to the U.S. Department of Commerce’s International Trade Administration (ITA), to ensure we adhere to the Privacy Shield Principles.

What does our Chief Privacy Officer think?

James Koons, who has 20 years’ experience in the information systems and security industry, explained why he’s pleased about the news: “I am delighted that dotmailer has been recognized as a good steward of data through the Privacy Shield Certification.

“As a company that has a culture of privacy and security as its core, I believe the certification simply highlights the great work we have already been doing.”

What happened to the Safe Harbour agreement?

The EU-U.S. Privacy Shield replaces the former Safe Harbour agreement for transatlantic data transfers.

Want to know more about what the Privacy Shield means?

You can check out the official Privacy Shield website here, which gives a more detailed overview of the program and requirements for participating organizations.

Reblogged 3 years ago from blog.dotmailer.com

Pinpoint vs. Floodlight Content and Keyword Research Strategies – Whiteboard Friday

Posted by randfish

When we’re doing keyword research and targeting, we have a choice to make: Are we targeting broader keywords with multiple potential searcher intents, or are we targeting very narrow keywords where it’s pretty clear what the searchers were looking for? Those different approaches, it turns out, apply to content creation and site architecture, as well. In today’s Whiteboard Friday, Rand illustrates that connection.

Pinpoint vs Floodlight Content and Keyword Research Strategy Whiteboard

For reference, here are stills of this week’s whiteboards. Click on it to open a high resolution image in a new tab!

Video Transcription

Howdy, Moz fans, and welcome to another edition of Whiteboard Friday. This week we’re going to chat about pinpoint versus floodlight tactics for content targeting, content strategy, and keyword research, keyword targeting strategy. This is also called the shotgun versus sniper approach, but I’m not a big gun fan. So I’m going to stick with my floodlight versus pinpoint, plus, you know, for the opening shot we don’t have a whole lot of weaponry here at Moz, but we do have lighting.

So let’s talk through this at first. You’re going through and doing some keyword research. You’re trying to figure out which terms and phrases to target. You might look down a list like this.

Well, maybe, I’m using an example here around antique science equipment. So you see these various terms and phrases. You’ve got your volume numbers. You probably have lots of other columns. Hopefully, you’ve watched the Whiteboard Friday on how to do keyword research like it’s 2015 and not 2010.

So you know you have all these other columns to choose from, but I’m simplifying here for the purpose of this experiment. So you might choose some of these different terms. Now, they’re going to have different kinds of tactics and a different strategic approach, depending on the breadth and depth of the topic that you’re targeting. That’s going to determine what types of content you want to create and where you place it in your information architecture. So I’ll show you what I mean.

The floodlight approach

For antique science equipment, this is a relatively broad phrase. I’m going to do my floodlight analysis on this, and floodlight analysis is basically saying like, “Okay, are there multiple potential searcher intents?” Yeah, absolutely. That’s a fairly broad phase. People could be looking to transact around it. They might be looking for research information, historical information, different types of scientific equipment that they’re looking for.

<img src="http://d1avok0lzls2w.cloudfront.net/uploads/blog/55b15fc96679b8.73854740.jpg" rel="box-shadow: 0 0 10px 0 #999; border-radius: 20px;"

Are there four or more approximately unique keyword terms and phrases to target? Well, absolutely, in fact, there’s probably more than that. So antique science equipment, antique scientific equipment, 18th century scientific equipment, all these different terms and phrases that you might explore there.

Is this a broad content topic with many potential subtopics? Again, yes is the answer to this. Are we talking about generally larger search volume? Again, yes, this is going to have a much larger search volume than some of the narrower terms and phrases. That’s not always the case, but it is here.

The pinpoint approach

For pinpoint analysis, we kind of go the opposite direction. So we might look at a term like antique test tubes, which is a very specific kind of search, and that has a clear single searcher intent or maybe two. Someone might be looking for actually purchasing one of those, or they might be looking to research them and see what kinds there are. Not a ton of additional intents behind that. One to three unique keywords, yeah, probably. It’s pretty specific. Antique test tubes, maybe 19th century test tubes, maybe old science test tubes, but you’re talking about a limited set of keywords that you’re targeting. It’s a narrow content topic, typically smaller search volume.

<img src="http://d1avok0lzls2w.cloudfront.net/uploads/blog/55b160069eb6b1.12473448.jpg" rel="box-shadow: 0 0 10px 0 #999; border-radius: 20px;"

Now, these are going to feed into your IA, your information architecture, and your site structure in this way. So floodlight content generally sits higher up. It’s the category or the subcategory, those broad topic terms and phrases. Those are going to turn into those broad topic category pages. Then you might have multiple, narrower subtopics. So we could go into lab equipment versus astronomical equipment versus chemistry equipment, and then we’d get into those individual pinpoints from the pinpoint analysis.

How do I decide which approach is best for my keywords?

Why are we doing this? Well, generally speaking, if you can take your terms and phrases and categorize them like this and then target them differently, you’re going to provide a better, more logical user experience. Someone who searches for antique scientific equipment, they’re going to really expect to see that category and then to be able to drill down into things. So you’re providing them the experience they predict, the one that they want, the one that they expect.

It’s better for topic modeling analysis and for all of the algorithms around things like Hummingbird, where Google looks at: Are you using the types of terms and phrases, do you have the type of architecture that we expect to find for this keyword?

It’s better for search intent targeting, because the searcher intent is going to be fulfilled if you provide the multiple paths versus the narrow focus. It’s easier keyword targeting for you. You’re going to be able to know, “Hey, I need to target a lot of different terms and phrases and variations in floodlight and one very specific one in pinpoint.”

There’s usually higher searcher satisfaction, which means you get lower bounce rate. You get more engagement. You usually get a higher conversion rate. So it’s good for all those things.

For example…

I’ll actually create pages for each of antique scientific equipment and antique test tubes to illustrate this. So I’ve got two different types of pages here. One is my antique scientific equipment page.

<img src="http://d1avok0lzls2w.cloudfront.net/uploads/blog/55b161fa871e32.54731215.jpg" rel="box-shadow: 0 0 10px 0 #999; border-radius: 20px;"

This is that floodlight, shotgun approach, and what we’re doing here is going to be very different from a pinpoint approach. It’s looking at like, okay, you’ve landed on antique scientific equipment. Now, where do you want to go? What do you want to specifically explore? So we’re going to have a little bit of content specifically about this topic, and how robust that is depends on the type of topic and the type of site you are.

If this is an e-commerce site or a site that’s showing information about various antiques, well maybe we don’t need very much content here. You can see the filtration that we’ve got is going to be pretty broad. So I can go into different centuries. I can go into chemistry, astronomy, physics. Maybe I have a safe for kids type of stuff if you want to buy your kids antique lab equipment, which you might be. Who knows? Maybe you’re awesome and your kids are too. Then different types of stuff at a very broad level. So I can go to microscopes or test tubes, lab searches.

This is great because it’s got broad intent foci, serving many different kinds of searchers with the same page because we don’t know exactly what they want. It’s got multiple keyword targets so that we can go after broad phrases like antique or old or historical or 13th, 14th, whatever century, science and scientific equipment ,materials, labs, etc., etc., etc. This is a broad page that could reach any and all of those. Then there’s lots of navigational and refinement options once you get there.

Total opposite of pinpoint content.

<img src="http://d1avok0lzls2w.cloudfront.net/uploads/blog/55b1622740f0b5.73477500.jpg" rel="box-shadow: 0 0 10px 0 #999; border-radius: 20px;"

Pinpoint content, like this antique test tubes page, we’re still going to have some filtration options, but one of the important things to note is note how these are links that take you deeper. Depending on how deep the search volume goes in terms of the types of queries that people are performing, you might want to make a specific page for 17th century antique test tubes. You might not, and if you don’t want to do that, you can have these be filters that are simply clickable and change the content of the page here, narrowing the options rather than creating completely separate pages.

So if there’s no search volume for these different things and you don’t think you need to separately target them, go ahead and just make them filters on the data that already appears on this page or the results that are already in here as opposed to links that are going to take you deeper into specific content and create a new page, a new experience.

You can also see I’ve got my individual content here. I probably would go ahead and add some content specifically to this page that is just unique here and that describes antique test tubes and the things that your searchers need. They might want to know things about price. They might want to know things about make and model. They might want to know things about what they were used for. Great. You can have that information broadly, and then individual pieces of content that someone might dig into.

This is narrower intent foci obviously, serving maybe one or two searcher intents. This is really talking about targeting maybe one to two separate keywords. So antique test tubes, maybe lab tubes or test tube sets, but not much beyond that.

Ten we’re going to have fewer navigational paths, fewer distractions. We want to keep the searcher. Because we know their intent, we want to guide them along the path that we know they probably want to take and that we want them to take.

So when you’re considering your content, choose wisely between shotgun/floodlight approach or sniper/pinpoint approach. Your searchers will be better served. You’ll probably rank better. You’ll be more likely to earn links and amplification. You’re going to be more successful.

Looking forward to the comments, and we’ll see you again next week for another edition of Whiteboard Friday. Take care.

Video transcription by Speechpad.com

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Reblogged 4 years ago from tracking.feedpress.it

The Importance of Being Different: Creating a Competitive Advantage With Your USP

Posted by TrentonGreener

“The one who follows the crowd will usually go no further than the crowd. Those who walk alone are likely to find themselves in places no one has ever been before.”

While this quote has been credited to everyone from Francis Phillip Wernig, under the pseudonym Alan Ashley-Pitt, to Einstein himself, the powerful message does not lose its substance no matter whom you choose to credit. There is a very important yet often overlooked effect of not heeding this warning. One which can be applied to all aspects of life. From love and happiness, to business and marketing, copying what your competitors are doing and failing to forge your own path can be a detrimental mistake.

While as marketers we are all acutely aware of the importance of differentiation, we’ve been trained for the majority of our lives to seek out the norm.

We spend the majority of our adolescent lives trying desperately not to be different. No one has ever been picked on for being too normal or not being different enough. We would beg our parents to buy us the same clothes little Jimmy or little Jamie wore. We’d want the same backpack and the same bike everyone else had. With the rise of the cell phone and later the smartphone, on hands and knees, we begged and pleaded for our parents to buy us the Razr, the StarTAC (bonus points if you didn’t have to Google that one), and later the iPhone. Did we truly want these things? Yes, but not just because they were cutting edge and nifty. We desired them because the people around us had them. We didn’t want to be the last to get these devices. We didn’t want to be different.

Thankfully, as we mature we begin to realize the fallacy that is trying to be normal. We start to become individuals and learn to appreciate that being different is often seen as beautiful. However, while we begin to celebrate being different on a personal level, it does not always translate into our business or professional lives.

We unconsciously and naturally seek out the normal, and if we want to be different—truly different in a way that creates an advantage—we have to work for it.

The truth of the matter is, anyone can be different. In fact, we all are very different. Even identical twins with the same DNA will often have starkly different personalities. As a business, the real challenge lies in being different in a way that is relevant, valuable to your audience, and creates an advantage.

“Strong products and services are highly differentiated from all other products and services. It’s that simple. It’s that difficult.” – Austin McGhie, Brand Is a Four Letter Word

Let’s explore the example of Revel Hotel & Casino. Revel is a 70-story luxury casino in Atlantic City that was built in 2012. There is simply not another casino of the same class in Atlantic City, but there might be a reason for this. Even if you’re not familiar with the city, a quick jump onto Atlantic City’s tourism website reveals that of the five hero banners that rotate, not one specifically mentions gambling, but three reference the boardwalk. This is further illustrated when exploring their internal linking structure. The beaches, boardwalk, and shopping all appear before a single mention of casinos. There simply isn’t as much of a market for high-end gamblers in the Atlantic City area; in the states Las Vegas serves that role. So while Revel has a unique advantage, their ability to attract customers to their resort has not resulted in profitable earnings reports. In Q2 2012, Revel had a gross operating loss of $35.177M, and in Q3 2012 that increased to $36.838M.

So you need to create a unique selling proposition (also known as unique selling point and commonly referred to as a USP), and your USP needs to be valuable to your audience and create a competitive advantage. Sounds easy enough, right? Now for the kicker. That advantage needs to be as sustainable as physically possible over the long term.

“How long will it take our competitors to duplicate our advantage?”

You really need to explore this question and the possible solutions your competitors could utilize to play catch-up or duplicate what you’ve done. Look no further than Google vs Bing to see this in action. No company out there is going to just give up because your USP is so much better; most will pivot or adapt in some way.

Let’s look at a Seattle-area coffee company of which you may or may not be familiar. Starbucks has tried quite a few times over the years to level-up their tea game with limited success, but the markets that Starbucks has really struggled to break into are the pastry, breads, dessert, and food markets.

Other stores had more success in these markets, and they thought that high-quality teas and bakery items were the USPs that differentiated them from the Big Bad Wolf that is Starbucks. And while they were right to think that their brick house would save them from the Big Bad Wolf for some time, this fable doesn’t end with the Big Bad Wolf in a boiling pot.

Never underestimate your competitor’s ability to be agile, specifically when overcoming a competitive disadvantage.

If your competitor can’t beat you by making a better product or service internally, they can always choose to buy someone who can.

After months of courting, on June 4th, 2012 Starbucks announced that they had come to an agreement to purchase La Boulange in order to “elevate core food offerings and build a premium, artisanal bakery brand.” If you’re a small-to-medium sized coffee shop and/or bakery that even indirectly competed with Starbucks, a new challenger approaches. And while those tea shops momentarily felt safe within the brick walls that guarded their USP, on the final day of that same year, the Big Bad Wolf huffed and puffed and blew a stack of cash all over Teavana. Making Teavana a wholly-owned subsidiary of Starbucks for the low, low price of $620M.

Sarcasm aside, this does a great job of illustrating the ability of companies—especially those with deep pockets—to be agile, and demonstrates that they often have an uncanny ability to overcome your company’s competitive advantage. In seven months, Starbucks went from a minor player in these markets to having all the tools they need to dominate tea and pastries. Have you tried their raspberry pound cake? It’s phenomenal.

Why does this matter to me?

Ok, we get it. We need to be different, and in a way that is relevant, valuable, defensible, and sustainable. But I’m not the CEO, or even the CMO. I cannot effect change on a company level; why does this matter to me?

I’m a firm believer that you effect change no matter what the name plate on your desk may say. Sure, you may not be able to call an all-staff meeting today and completely change the direction of your company tomorrow, but you can effect change on the parts of the business you do touch. No matter your title or area of responsibility, you need to know your company’s, client’s, or even a specific piece of content’s USP, and you need to ensure it is applied liberally to all areas of your work.

Look at this example SERP for “Mechanics”:

While yes, this search is very likely to be local-sensitive, that doesn’t mean you can’t stand out. Every single AdWords result, save one, has only the word “Mechanics” in the headline. (While the top of page ad is pulling description line 1 into the heading, the actual headline is still only “Mechanic.”) But even the one headline that is different doesn’t do a great job of illustrating the company’s USP. Mechanics at home? Whose home? Mine or theirs? I’m a huge fan of Steve Krug’s “Don’t Make Me Think,” and in this scenario there are too many questions I need answered before I’m willing to click through. “Mechanics; We Come To You” or even “Traveling Mechanics” illustrates this point much more clearly, and still fits within the 25-character limit for the headline.

If you’re an AdWords user, no matter how big or small your monthly spend may be, take a look at your top 10-15 keywords by volume and evaluate how well you’re differentiating yourself from the other brands in your industry. Test ad copy that draws attention to your USP and reap the rewards.

Now while this is simply an AdWords text ad example, the same concept can be applied universally across all of marketing.

Title tags & meta descriptions

As we alluded to above, not only do companies have USPs, but individual pieces of content can, and should, have their own USP. Use your title tag and meta description to illustrate what differentiates your piece of content from the competition and do so in a way that attracts the searcher’s click. Use your USP to your advantage. If you have already established a strong brand within a specific niche, great! Now use it to your advantage. Though it’s much more likely that you are competing against a strong brand, and in these scenarios ask yourself, “What makes our content different from theirs?” The answer you come up with is your content’s USP. Call attention to that in your title tag and meta description, and watch the CTR climb.

I encourage you to hop into your own site’s analytics and look at your top 10-15 organic landing pages and see how well you differentiate yourself. Even if you’re hesitant to negatively affect your inbound gold mines by changing the title tags, run a test and change up your meta description to draw attention to your USP. In an hour’s work, you just may make the change that pushes you a little further up those SERPs.

Branding

Let’s break outside the world of digital marketing and look at the world of branding. Tom’s Shoes competes against some heavy hitters in Nike, Adidas, Reebok, and Puma just to name a few. While Tom’s can’t hope to compete against the marketing budgets of these companies in a fair fight, they instead chose to take what makes them different, their USP, and disseminate it every chance they get. They have labeled themselves “The One for One” company. It’s in their homepage’s title tag, in every piece of marketing they put out, and it smacks you in the face when you land on their site. They even use the call-to-action “Get Good Karma” throughout their site.

Now as many of us may know, partially because of the scandal it created in late 2013, Tom’s is not actually a non-profit organization. No matter how you feel about the matter, this marketing strategy has created a positive effect on their bottom line. Fast Company conservatively estimated their revenues in 2013 at $250M, with many estimates being closer to the $300M mark. Not too bad of a slice of the pie when competing against the powerhouses Tom’s does.

Wherever you stand on this issue, Tom’s Shoes has done a phenomenal job of differentiating their brand from the big hitters in their industry.

Know your USP and disseminate it every chance you get.

This is worth repeating. Know your USP and disseminate it every chance you get, whether that be in title tags, ad copy, on-page copy, branding, or any other segment of your marketing campaigns. Online or offline, be different. And remember the quote that we started with, “The one who follows the crowd will usually go no further than the crowd. Those who walk alone are likely to find themselves in places no one has ever been before.”

The amount of marketing knowledge that can be taken from this one simple statement is astounding. Heed the words, stand out from the crowd, and you will have success.

Sign up for The Moz Top 10, a semimonthly mailer updating you on the top ten hottest pieces of SEO news, tips, and rad links uncovered by the Moz team. Think of it as your exclusive digest of stuff you don’t have time to hunt down but want to read!

Reblogged 4 years ago from tracking.feedpress.it

How to promote your website

http://safe-seo.com/ – how to promote your website Sometimes, promoting a website seems like a big job made up of a thousand little things. That’s because it is. Overwhelmed? We all…

Reblogged 4 years ago from www.youtube.com

The Most Important Link Penalty Removal Tool: Your Mindset

Posted by Eric Enge

Let’s face it. Getting slapped by a manual link penalty, or by the Penguin algorithm, really stinks. Once this has happened to you, your business is in a world of hurt. Worse still is the fact that you can’t get clear information from Google on which of your links are the bad ones. In today’s post, I am going to focus on the number one reason why people fail to get out from under these types of problems, and how to improve your chances of success.

The mindset

Success begins, continues, and ends with the right mindset. A large percentage of people I see who go through a link cleanup process are not aggressive enough about cleaning up their links. They worry about preserving some of that hard-won link juice they obtained over the years.

You have to start by understanding what a link cleanup process looks like, and just how long it can take. Some of the people I have spoken with have gone through a process like this one:

link removal timeline

In this fictitious timeline example, we see someone who spends four months working on trying to recover, and at the end of it all, they have not been successful.
A lot of time and money have been spent, and they have nothing to show for it. Then, the people at Google get frustrated and send them a message that basically tells them they are not getting it. At this point, they have no idea when they will be able to recover. The result is that the complete process might end up taking six months or more.

In contrast, imagine someone who is far more aggressive in removing and disavowing links. They are so aggressive that 20 percent of the links they cut out are actually ones that Google has not currently judged as being bad. They also start on March 9, and by April 30, the penalty has been lifted on their site.

Now they can begin rebuilding their business, five or months sooner than the person who does not take as aggressive an approach. Yes, they cut out some links that Google was not currently penalizing, but this is a small price to pay for getting your penalty cleared five months sooner. In addition, using our mindset-based approach, the 20 percent of links we cut out were probably not links that were helping much anyway, and that Google might also take action on them in the future.

Now that you understand the approach, it’s time to make the commitment. You have to make the decision that you are going to do whatever it takes to get this done, and that getting it done means cutting hard and deep, because that’s what will get you through it the fastest. Once you’ve got your head on straight about what it will take and have summoned the courage to go through with it, then and only then, you’re ready to do the work. Now let’s look at what that work entails.

Obtaining link data

We use four sources of data for links:

  1. Google Webmaster Tools
  2. Open Site Explorer
  3. Majestic SEO
  4. ahrefs

You will want to pull in data from all four of these sources, get them into one list, and then dedupe them to create a master list. Focus only on followed links as well, as nofollowed links are not an issue. The overall process is shown here:

pulling a link set

One other simplification is also possible at this stage. Once you have obtained a list of the followed links, there is another thing you can do to dramatically simplify your life.
You don’t need to look at every single link.

You do need to look at a small sampling of links from every domain that links to you. Chances are that this is a significantly smaller quantity of links to look at than all links. If a domain has 12 links to you, and you look at three of them, and any of those are bad, you will need to disavow the entire domain anyway.

I take the time to emphasize this because I’ve seen people with more than 1 million inbound links from 10,000 linking domains. Evaluating 1 million individual links could take a lifetime. Looking at 10,000 domains is not small, but it’s 100 times smaller than 1 million. But here is where the mindset comes in.
Do examine every domain.

This may be a grinding and brutal process, but there is no shortcut available here. What you don’t look at will hurt you. The sooner you start on the entire list, the sooner you will get the job done.

How to evaluate links

Now that you have a list, you can get to work. This is a key part where having the right mindset is critical. The first part of the process is really quite simple. You need to eliminate each and every one of these types of links:

  1. Article directory links
  2. Links in forum comments, or their related profiles
  3. Links in blog comments, or their related profiles
  4. Links from countries where you don’t operate/sell your products
  5. Links from link sharing schemes such as Link Wheels
  6. Any links you know were paid for

Here is an example of a foreign language link that looks somewhat out of place:

foreign language link

For the most part, you should also remove any links you have from web directories. Sure, if you have a link from DMOZ, Business.com, or BestofTheWeb.com, and the most important one or two directories dedicated to your market space, you can probably keep those.

For a decade I have offered people a rule for these types of directories, which is “no more than seven links from directories.” Even the good ones carry little to no value, and the bad ones can definitely hurt you. So there is absolutely no win to be had running around getting links from a bunch of directories, and there is no win in trying to keep them during a link cleanup process.

Note that I am NOT talking about local business directories such as Yelp, CityPages, YellowPages, SuperPages, etc. Those are a different class of directory that you don’t need to worry about. But general purpose web directories are, generally speaking, a poison.

Rich anchor text

Rich anchor text has been the downfall of many a publisher. Here is one of my favorite examples ever of rich anchor text:

The author wanted the link to say “buy cars,” but was too lazy to fit the two words into the same sentence! Of course, you may have many guest posts that you have written that are not nearly as obvious as this one. One great way to deal with that is to take your list of links that you built and sort them by URL and look at the overall mix of anchor text. You know it’s a problem if it looks anything like this:

overly optimized anchor text

The problem with the distribution in the above image is that the percentage of links that are non “rich” in nature is way too small. In the real world, most people don’t conveniently link to you using one of your key money phrases. Some do, but it’s normally a small percentage.

Other types of bad links

There is no way for me to cover every type of bad link in this post, but here are other types of links, or link scenarios, to be concerned about:

  1. If a large percentage of your links are coming from over on the right rail of sites, or in the footers of sites
  2. If there are sites that give you a site-wide link, or a very large number of links from one domain
  3. Links that come from sites whose IP address is identical in the A block, B block, and C block (read more about what these are here)
  4. Links from crappy sites

The definition of a crappy site may seem subjective, but if a site has not been updated in a while, or its information is of poor quality, or it just seems to have no one who cares about it, you can probably consider it a crappy site. Remember our discussion on mindset. Your objective is to be harsh in cleaning up your links.

In fact, the most important principle in evaluating links is this:
If you can argue that it’s a good link, it’s NOT. You don’t have to argue for good quality links. To put it another way, if they are not obviously good, then out they go!

Quick case study anecdote: I know of someone who really took a major knife to their backlinks. They removed and/or disavowed every link they had that was below a Moz Domain Authority of 70. They did not even try to justify or keep any links with lower DA than that. It worked like a champ. The penalty was lifted. If you are willing to try a hyper-aggressive approach like this one, you can avoid all the work evaluating links I just outlined above. Just get the Domain Authority data for all the links pointing to your site and bring out the hatchet.

No doubt that they ended up cutting out a large number of links that were perfectly fine, but their approach was way faster than doing the complete domain by domain analysis.

Requesting link removals

Why is it that we request link removals? Can’t we just build a
disavow file and submit that to Google? In my experience, for manual link penalties, the answer to this question is no, you can’t. (Note: if you have been hit by Penguin, and not a manual link penalty, you may not need to request link removals.)

Yes, disavowing a link is supposed to tell Google that you don’t want to receive any PageRank, or benefit, from it. However, there is a human element at play here.
Google likes to see that you put some effort into cleaning up the bad links that you have gotten that led to your penalty. The more bad links you have, the more important this becomes.

This does make the process a lot more expensive to get through, but if you approach this with the “whatever it takes” mindset, you dive into the requesting link removal process and go ahead and get it done.

I usually have people go through three rounds of requests asking people to remove links. This can be a very annoying process for those receiving your request, so you need to be aware of that. Don’t start your email with a line like “Your site is causing mine to be penalized …”, as that’s just plain offensive.

I’d be honest, and tell them “Hey, we’ve been hit by a penalty, and as part of our effort to recover we are trying to get many of the links we have gotten to our site removed. We don’t know which sites are causing the problem, but we’d appreciate your help …”

Note that some people will come back to you and ask for money to remove the link. Just ignore them, and put their domains in your disavow file.

Once you are done with the overall removal requests, and had whatever success you have had, take the rest of the domains and disavow them. There is a complete guide to
creating a disavow file here. The one incremental tip I would add is that you should nearly always disavow entire domains, not just the individual links you see.

This is important because even with the four tools we used to get information on as many links as we could, we still only have a subset of the total links. For example, the tools may have only seen one link from a domain, but in fact you have five. If you disavow only the one link, you still have four problem links, and that will torpedo your reconsideration request.

Disavowing the domain is a better-safe-than-sorry step you should take almost every time. As I illustrated at the beginning of this post, adding extra cleanup/reconsideration request loops is very expensive for your business.

The overall process

When all is said and done, the process looks something like this:

link removal process

If you run this process efficiently, and you don’t try to cut corners, you might be able to get out from your penalty in a single pass through the process. If so, congratulations!

What about tools?

There are some fairly well-known tools that are designed to help you with the link cleanup process. These include
Link Detox and Remove’em. In addition, at STC we have developed our own internal tool that we use with our clients.

These tools can be useful in flagging some of your links, but they are not comprehensive—they will help identify some really obvious offenders, but the great majority of links you need to deal with and remove/disavow are not identified. Plan on investing substantial manual time and effort to do the heavy lifting of a comprehensive review of all your links. Remember the “mindset.”

Summary

As I write this post, I have this sense of being heartless because I outline an approach that is often grueling to execute. But consider it tough love. Recovering from link penalties is indeed brutal.
In my experience, the winners are the ones who come with meat cleaver in hand, don’t try to cut corners, and take on the full task from the very start, no matter how extensive an effort it may be.

Does this type of process succeed? You bet. Here is an example of a traffic chart from a successful recovery:

manual penalty recovery graph

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Reblogged 4 years ago from tracking.feedpress.it